Alliance Call to the 91st Annual Meeting
Preliminary Schedule
Thursday, March 17
7:00 pm Alliance Dutch Treat Dinner at Paul Mineo’s Trattoria Italian Restaurant/Directions will be given when we meet in the lobby by 6:30 pm.
Friday, March 18
8:30 am Alliance Board Meeting
10:00 am Alliance General Assembly - Session I
Noon “Spirit of the Alliance” AwardsLuncheon
2:30pm Missouri History Museum Tour/Free Admission/Free Shuttle/Meet in Lobby/Departure at 2:30 p.m.
2:45 pm Alliance Past Presidents’ Reception
4:30 pm Set-Up for Alliance Foundation Fundraiser
7:00 pm Wild, Wild West Alliance Foundation Fundraiser & Dinner
Saturday, March 19
8:30 am Alliance General Assembly - Session II
Noon Alliance Installation Luncheon
2:30 pm Alliance Board Meeting
5:30 pm Reception: 50-Year Pin Recipients & MSMA & Alliance Past Presidents
6:30 pm MSMA Presidential Inauguration
7:30 pm MSMA Presidental Reception
7:00 pm Alliance Dutch Treat Dinner at Paul Mineo’s Trattoria Italian Restaurant/Directions will be given when we meet in the lobby by 6:30 pm.
Friday, March 18
8:30 am Alliance Board Meeting
10:00 am Alliance General Assembly - Session I
Noon “Spirit of the Alliance” AwardsLuncheon
2:30pm Missouri History Museum Tour/Free Admission/Free Shuttle/Meet in Lobby/Departure at 2:30 p.m.
2:45 pm Alliance Past Presidents’ Reception
4:30 pm Set-Up for Alliance Foundation Fundraiser
7:00 pm Wild, Wild West Alliance Foundation Fundraiser & Dinner
Saturday, March 19
8:30 am Alliance General Assembly - Session II
Noon Alliance Installation Luncheon
2:30 pm Alliance Board Meeting
5:30 pm Reception: 50-Year Pin Recipients & MSMA & Alliance Past Presidents
6:30 pm MSMA Presidential Inauguration
7:30 pm MSMA Presidental Reception
Call to Annual Meeting
This is a special invitation inviting all members of the Missouri State Medical Association Alliance to attend the 91st Annual Meeting in St. Louis, Missouri, Friday, March 18 and Saturday, March 19, 2016.
ANNUAL MEETING INFORMATION
The following information regarding the meeting can be found at www.msma.org/alliance-annual-meeting.
• Meeting Registration Forms
• Online Hotel Registration and Hotel Phone Number
• Award Nomination Forms
• Reimbursement Forms and Vouchers for Board Members
HOTEL RESERVATION INFORMATION
Online: www.msma.org/convention-registration-lodging
Call St. Louis Renaissance 1-800-468-3571
Group rates available until February 24, 2016. Double or King at $98 per night plus charges and taxes. If calling, mention “MSMA Attendee.”
The MSMA strongly encourages you to book overnight accommodations at their Convention headquarters, the Renaissance St. Louis Airport Hotel. This helps the MSMA meet its contractual obligations with the hotel and maintain current Convention benefits, as well as keep future hotel guest rates and fees reasonable.
MEETING REGISTRATIONS
To make reservations for any and all Alliance meeting events, go to www.msma.org/alliance-annual-meeting. There is a late registration fee after the deadline March 8. Checks should be made out to MSMA Alliance. Mail the registration form before March 8 with your check to:
Carol Jean DeFeo / Annual Meeting Co-Chair
10808 Wornall Road / Kansas City, MO 64114
816-942-0675 / caroljfg75@gmail.com
Fax: 816-816-941-3549
REFUND/ATTENDANCE POLICY
Refunds will be made if notification of cancellation is received SEVEN days prior to the opening event. Alliance members attending any or all events on the agenda pay the registration fee. The registration fee is necessary to cover overhead and incidental expenses.
FOOD FUNCTIONS
If you have specific dietary restrictions, please list on registration form, or contact Carol Jean DeFeo when making reservations (caroljfg75@gmail.com). You will be given special cards in the registration packet to so designate these restrictions during food events.
WILD WILD WEST FUNDRAISER & DINNER
Join the MSMA Alliance at the Wild, Wild West Foundation Dinner, featuring Western tunes, trivia, Jail & Bail, and a silent auction. Casual or western wear is encouraged! Dinner tickets are $120 per person, with $40 donated directly to the MSMA Alliance Scholarship Fund or the Missouri Medical Association Foundation.Attendees will have opportunities to both win prizes and bid on auction items. The silent auction will offer a way to contribute, along with your enthusiastic bidding to bring something unique back to your home. Each County Alliance is asked to make a contribution to the silent auction and/or prizes. Download the Auction/Donation form at www.msma.org/alliance-annual-meeting and send in by March 8. Call or email Stacy Peters at 573-808-0243 or stacy.s.peters@gmail.com
ALLIANCE DUTCH TREAT DINNER
Please join Alliance members for a Dutch Treat Dinner for Paul Mineo’s Trattoria Italian Restaurant, Westport Plaza, on Thursday, March 17. Please meet in the lobby of hotel by 6:30 p.m.
ATTENDEES
All Alliance Members whose state dues are paid by March 1, 2016, are eligible to attend the Annual Meeting. Please check with your county treasurer to make sure that your dues are paid for 2015-16.
MEMBERSHIP DUES
Please verify with your County Treasurer that state dues have been submitted to the State Membership Chair and the State Treasurer (and national dues to the AMA Alliance Office in Chicago) no later than March 1. The MSMA Alliance State Treasurer is:
Debora Snyder / 622 S. Eagle Terrace
Jefferson City, MO 65109 / 573-761-4006
dksnyderpa@aol.com
CELEBRATION OF LIFE SERVICE
We honor our members who have passed during the 2015-2016 Alliance year, individuals with new babies, our members’ family members who have passed, and those serving in the military overseas at a special service at our meeting. County presidents are asked to please send a list of these individuals with important data such as name, date of birth or death, military title with name of Service and where serving, and for Alliance members, information such as significant offices they have held at the local or state level. Send information to Millie Bever by March 13. Email to gabmd01@aol.com.
EXHIBITS
County Alliances and State Chairs are encouraged to bring a display of county activities, programs and projects. These displays provide a visual exchange of ideas and are of great value to all.
WRITTEN REPORTS
All County Presidents, State Officers, and State Committee Chairs should e-mail your written reports by February 24 to the MSMA Alliance Secretary: Gill Waltman at grh@slu.edu
Reports should be:
• Name of County Alliance, Committee or Office Name.
• Name and title of individual completing the report.
• Date of the report.
ORAL REPORTS AT MEETING
• COUNTY PRESIDENTS: On Friday, March 18 you will have the opportunity to vocally share your county’s accomplishments with the general assembly. Since your written report will be printed or provided on a disk for the Annual Report, please feel free to pick one or two items to “show and tell” special projects or programs with the assembly. Try to keep your presentation under three minutes.
• STATE VICE PRESIDENTS: Vice Presidents will give reports and present awards at the “Spirit of the Alliance” Awards Luncheon on Friday, March 18.
• COMMITTEE CHAIRS: Reports will be presented on Saturday, March 19, during the general assembly.
COUNTY PRESIDENT PINS
The Alliance will have a supply of county president pins for purchase. You may want to purchase them for the installation of your new county president while at the Annual Meeting. Deb Snyder, MSMAA Treasurer, will collect the money for the pins.
AWARDS
Alliance Awards and Criteria are on the Alliance website. The following awards are presented at the “Spirit of the Alliance” Awards Luncheon on Friday, March 18.
• Sandra Mitchell Member of the Year Award
• Jean Wankum “Spirit of the Alliance” Award
• Jean E. Duensing Literary Award
Nominations for each award should be submitted by March 1. Nomination information here.
REIMBURSEMENT BILLS & VOUCHERS
State Officers and Committee Chairs can use the “Reimbursement/Expense Voucher Form” found online at www.msma.org/alliance. Please submit all bills so that the Budget and Finance Committee can review the past history to determine the needs for the upcoming financial year. Send vouchers and reimbursement forms to Budget and Finance Chair: Allene Wright / 518 Pinewood Drive / St. Joseph, MO 64506 / 816-364-5132/816-261-8784 / allene@stjoelive.com
APPROPRIATE ATTIRE
Appropriate attire for the Annual Meeting is business casual for all sessions and events, except the Foundation Fundraiser on Friday evening, which is Western wear or casual dress. The MSMA Presidential Inauguration and Reception on Saturday evening calls for black tie/cocktail or business evening.
ANNUAL MEETING QUESTIONS
Allene Wright at 816-364-5132 / 816-261-8784 / allene@stjoelive.com
Carol Jean DeFeo at 816-942-0675 / 816-506-9664 / caroljfg75@gmail.com / Fax: 816-941-3549
Anne Turnbaugh at 573-635-1925 / heintz2085@aol.com
ANNUAL MEETING INFORMATION
The following information regarding the meeting can be found at www.msma.org/alliance-annual-meeting.
• Meeting Registration Forms
• Online Hotel Registration and Hotel Phone Number
• Award Nomination Forms
• Reimbursement Forms and Vouchers for Board Members
HOTEL RESERVATION INFORMATION
Online: www.msma.org/convention-registration-lodging
Call St. Louis Renaissance 1-800-468-3571
Group rates available until February 24, 2016. Double or King at $98 per night plus charges and taxes. If calling, mention “MSMA Attendee.”
The MSMA strongly encourages you to book overnight accommodations at their Convention headquarters, the Renaissance St. Louis Airport Hotel. This helps the MSMA meet its contractual obligations with the hotel and maintain current Convention benefits, as well as keep future hotel guest rates and fees reasonable.
MEETING REGISTRATIONS
To make reservations for any and all Alliance meeting events, go to www.msma.org/alliance-annual-meeting. There is a late registration fee after the deadline March 8. Checks should be made out to MSMA Alliance. Mail the registration form before March 8 with your check to:
Carol Jean DeFeo / Annual Meeting Co-Chair
10808 Wornall Road / Kansas City, MO 64114
816-942-0675 / caroljfg75@gmail.com
Fax: 816-816-941-3549
REFUND/ATTENDANCE POLICY
Refunds will be made if notification of cancellation is received SEVEN days prior to the opening event. Alliance members attending any or all events on the agenda pay the registration fee. The registration fee is necessary to cover overhead and incidental expenses.
FOOD FUNCTIONS
If you have specific dietary restrictions, please list on registration form, or contact Carol Jean DeFeo when making reservations (caroljfg75@gmail.com). You will be given special cards in the registration packet to so designate these restrictions during food events.
WILD WILD WEST FUNDRAISER & DINNER
Join the MSMA Alliance at the Wild, Wild West Foundation Dinner, featuring Western tunes, trivia, Jail & Bail, and a silent auction. Casual or western wear is encouraged! Dinner tickets are $120 per person, with $40 donated directly to the MSMA Alliance Scholarship Fund or the Missouri Medical Association Foundation.Attendees will have opportunities to both win prizes and bid on auction items. The silent auction will offer a way to contribute, along with your enthusiastic bidding to bring something unique back to your home. Each County Alliance is asked to make a contribution to the silent auction and/or prizes. Download the Auction/Donation form at www.msma.org/alliance-annual-meeting and send in by March 8. Call or email Stacy Peters at 573-808-0243 or stacy.s.peters@gmail.com
ALLIANCE DUTCH TREAT DINNER
Please join Alliance members for a Dutch Treat Dinner for Paul Mineo’s Trattoria Italian Restaurant, Westport Plaza, on Thursday, March 17. Please meet in the lobby of hotel by 6:30 p.m.
ATTENDEES
All Alliance Members whose state dues are paid by March 1, 2016, are eligible to attend the Annual Meeting. Please check with your county treasurer to make sure that your dues are paid for 2015-16.
MEMBERSHIP DUES
Please verify with your County Treasurer that state dues have been submitted to the State Membership Chair and the State Treasurer (and national dues to the AMA Alliance Office in Chicago) no later than March 1. The MSMA Alliance State Treasurer is:
Debora Snyder / 622 S. Eagle Terrace
Jefferson City, MO 65109 / 573-761-4006
dksnyderpa@aol.com
CELEBRATION OF LIFE SERVICE
We honor our members who have passed during the 2015-2016 Alliance year, individuals with new babies, our members’ family members who have passed, and those serving in the military overseas at a special service at our meeting. County presidents are asked to please send a list of these individuals with important data such as name, date of birth or death, military title with name of Service and where serving, and for Alliance members, information such as significant offices they have held at the local or state level. Send information to Millie Bever by March 13. Email to gabmd01@aol.com.
EXHIBITS
County Alliances and State Chairs are encouraged to bring a display of county activities, programs and projects. These displays provide a visual exchange of ideas and are of great value to all.
WRITTEN REPORTS
All County Presidents, State Officers, and State Committee Chairs should e-mail your written reports by February 24 to the MSMA Alliance Secretary: Gill Waltman at grh@slu.edu
Reports should be:
- No longer than 300 words, typed, double-spaced and should record the events, activities, accomplishments, and programs of the county Alliance or Committee or Office that you represent.
- Be an MS Word document.
• Name of County Alliance, Committee or Office Name.
• Name and title of individual completing the report.
• Date of the report.
ORAL REPORTS AT MEETING
• COUNTY PRESIDENTS: On Friday, March 18 you will have the opportunity to vocally share your county’s accomplishments with the general assembly. Since your written report will be printed or provided on a disk for the Annual Report, please feel free to pick one or two items to “show and tell” special projects or programs with the assembly. Try to keep your presentation under three minutes.
• STATE VICE PRESIDENTS: Vice Presidents will give reports and present awards at the “Spirit of the Alliance” Awards Luncheon on Friday, March 18.
• COMMITTEE CHAIRS: Reports will be presented on Saturday, March 19, during the general assembly.
COUNTY PRESIDENT PINS
The Alliance will have a supply of county president pins for purchase. You may want to purchase them for the installation of your new county president while at the Annual Meeting. Deb Snyder, MSMAA Treasurer, will collect the money for the pins.
AWARDS
Alliance Awards and Criteria are on the Alliance website. The following awards are presented at the “Spirit of the Alliance” Awards Luncheon on Friday, March 18.
• Sandra Mitchell Member of the Year Award
• Jean Wankum “Spirit of the Alliance” Award
• Jean E. Duensing Literary Award
Nominations for each award should be submitted by March 1. Nomination information here.
REIMBURSEMENT BILLS & VOUCHERS
State Officers and Committee Chairs can use the “Reimbursement/Expense Voucher Form” found online at www.msma.org/alliance. Please submit all bills so that the Budget and Finance Committee can review the past history to determine the needs for the upcoming financial year. Send vouchers and reimbursement forms to Budget and Finance Chair: Allene Wright / 518 Pinewood Drive / St. Joseph, MO 64506 / 816-364-5132/816-261-8784 / allene@stjoelive.com
APPROPRIATE ATTIRE
Appropriate attire for the Annual Meeting is business casual for all sessions and events, except the Foundation Fundraiser on Friday evening, which is Western wear or casual dress. The MSMA Presidential Inauguration and Reception on Saturday evening calls for black tie/cocktail or business evening.
ANNUAL MEETING QUESTIONS
Allene Wright at 816-364-5132 / 816-261-8784 / allene@stjoelive.com
Carol Jean DeFeo at 816-942-0675 / 816-506-9664 / caroljfg75@gmail.com / Fax: 816-941-3549
Anne Turnbaugh at 573-635-1925 / heintz2085@aol.com
